Building a Vacancy

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To start data driven hiring, the first step is creating a vacancy in Harver. Vacancies are customizable to fit the requirements of your job posting, representative of your company brand and specific vacancy needs. Once a vacancy is completed, it is ready to be shared anywhere your potential candidates are. 

When creating a vacancy, you will be able to configure basic settings, which data points you need in order to make a hiring decision, and choose the right matching profile. All of this done to ensure all your candidates are compared to the same standards. 

Within this article we will go over the basics of setting up a vacancy: 

Step 1: How to create a new vacancy: 

  1. Go to the vacancy overview page
  2. Click on the ‘Add vacancy’ button
  3. Name the vacancy, this name will only be seen internally
  4. Choose a matching profile from the drop down menu
  5. Choose a flow from the drop down menu
  6. Save and Continue

Step 2: How to Adjust the vacancy settings:

  1. Name the vacancy, this will be seen by your applicants on the landing page
  2. Write a brief description about this vacancy and add the location for applicants to see (optional)
  3. Add Sources from a drop down menu
  4. Add Locations from a drop down menu
  5. Save and Continue

Step 3: How to create a custom Matching Profile:

This step is done together with our People Science Team. A psychologist will come in and assess the optimal benchmark based on what assessments are included in the vacancy. If you do not already have a package that includes a consultation from our People Science Team, discus your options with your CSM or the support team.

Step 4: Define what questions you ask of a candidate and if there are any requirements:

Each section relates to a specific Module in the flow.  * Contact Details will be shown at the module ‘Personal (information)’  * Availability, Work Experience & Education, and Other & Custom will be shown at the module 'Additional (information)’ * Required Documents will be shown at the module ‘Document (upload)’

Each section relates to a specific Module in the flow. 

  • Contact Details will be shown at the module ‘Personal (information)’ 
  • Availability, Work Experience & Education, and Other & Custom will be shown at the module 'Additional (information)’
  • Required Documents will be shown at the module ‘Document (upload)’
  1. Open a subject by expanding the section, clicking on the down arrow.
  2. Select the ‘Active’ checkbox if you want to show the question to the candidate.
  3. Select the ‘Required’ checkbox if you want to make the question required for the candidate to fill in.
  4. When a pencil is available for a question, it means that you are able to choose a consequence for the answer that the candidate gives.
  5. Choose the consequences (optional) 
  6. Add custom questions (optional)
    1. Open the subject ‘Other & Custom’
    2. Click on the + to add a new custom question
    3. Fill in your question in the pop-up screen
    4. Select your answer type
    5. If needed, fill in the answer options
  7. Select the documents you wish to have the candidates upload
  8. Save and Continue

Step 5: Open and Share your Vacancy:

Now that you have created a vacancy, it will be saved as a ‘Draft vacancy’. Only when a vacancy is ‘open’ can it be shared with candidates.

How to open a created vacancy.

  1. Go to the vacancy overview page
  2. Select Open from the drop-down in the upper right corner
  3. Select ‘draft vacancies’
  4. Hover over the vacancy you want to open
  5. Click on the open icon
  6. Confirm your choice
  7. You will be redirected to the open vacancies
  8. Your vacancy is now ready to be shared with candidates 

How to share a vacancy:

  1. Go to the vacancy overview page
  2. Hover over the vacancy you want to share
  3. Click on the share icon
  4. Copy the link of the vacancy
  5. Share the link with your candidates
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